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CONSULTANCY

Videography/Photography Consultancy.

Undikumbukire Project Zambia (UP Zambia) is a specialist provider of legal and social services to juveniles in conflict with the law, providing legal assistance to hundreds of juveniles each year in facilities across 4 provinces on a regular basis.

UP Zambia is currently implementing 3 Projects in Lusaka, Central, Copperbelt and Southern Provinces being funded by GIZ, UNICEF and the European Union. As part of our communications, visibility and fundraising strategy, the organization seeks to engage the services of a highly skilled and qualified, Videographer/Photographer to produce one high quality short documentary and photographs on consultancy basis.

All rights to the produced materials including videos and photographs will be solely owned by  Undikumbukire Project Zambia and can be shared online, with Donors, Government, CSOs, educational institutions and other relevant stakeholders as may be determined the organisation.

Reporting to:

The Consultant will report to the Project Manager-UP Zambia.

Duties and Responsibilities

Scope of work:

The main objective of this assignment is to develop a video documentary that will render a programmatic overview as well as support in raising awareness of UP Zambia’s work in Zambia. The videographer will be responsible for filming interviews, recording stories, taking photos and personal experiences related to our work with children in conflict with the law in Zambia. S/he will work together with UP Zambia and partners as stated above. S/he will be responsible for the lighting, downloading footage as well as the audit of captured images by the video in high quality audio and video format.

While producing the video and audio, the consultant will adopt a story-telling approach putting the spotlight on personal experiences of participants related to UP Zambia’s legal and social support work.

Tasks:

Based on the above-described objective of the assignment, and under the direct supervision of the Project manager, UP Zambia, and in close consultations with the Communications officer and the team leaders, the Local Consultant Videographer will undertake the following tasks and responsibilities:

  • Identify beneficiaries and stakeholders to be interviewed in close consultation with the Family counseling team and Communications Officer;
  • Link with all teams on the projects for more information, results, background etc. and select the most interesting/impactful stories for the interviews;
  • Develop a work schedule for the interviews and contact the beneficiaries, traditional and community leaders, Government representatives and family members and undertake interviews;
  • Set up video equipment for in-house and external location shoots;
  • Set up lighting as required/if any, to provide a professional set for video production;
  • Operate video cameras, video/audio equipment to produce high quality products;
  • Perform video post-processing to, edit, and generate video and audio effects to produce professional products;
  • Liaise with Project manager, Executive Director and Communications officer and team Leaders for review and finalization of videos;
  • The consultant will provide the We transfer or drop box folder with the video, photos and audio files;
  • Prepare an individual report on the assignment.

Desired Skills and Experience:

  • A recognizable qualification in Film Production, Communication, Journalism, Media Studies or similar field.
  • Minimum 5 years’ experience in Videography and photography in development organization at national or international level with a record (Proof of such works will be required at interview stage) of providing high quality, creative, videos; photos preferably in the field of OVCs, Justice sector or other development related works;
  • Extensive film, communication and media experience with demonstrable skills;
  • Experience in editing and producing videos with international organizations, Government or CSOs.
  • Experience working with coordinating and liaising with government agencies, UN Agencies, Government or CSOs will be an advantage.

Financial and Technical proposal

Kindly send your financial and technical proposals, including your CV for the consultancy to; upzambiahr@gmail.com

Closed

Finance and Admin Assistant

JOB DESCRIPTION: Finance & Admin Assistant

Introduction: Undikumbukire Project Zambia (UP Zambia) is a specialist provider of legal and social services to juveniles in conflict with the law, providing legal assistance to hundreds of juveniles each year and visiting facilities across 4 provinces on a regular basis.

Role: To provide logistical & financial management support to various departments /units for efficient operations of the country Office.

Key Areas of Responsibility:

Administration

1. Receives requisition for Procurement of goods and services from users’ departments and ensures that procurement is in a timely manner and according to Specifications.

2. Provides office orientation for new employees

3. Keeps updated staff files 2. Financial Management

4. Timely processing of payment requests including statutory payments via voucher interface & ensure all payments are properly coded

5. Collection of invoices, receipts etc and ensure that all payments & staff retirements are adequately documented.

6. Data capturing in Quickbooks

7. Ensure funds are properly utilized to meet project objects. · Participates in developing of budgets with the Finance Team

8. Carry out reconciliations of balance sheet accounts (receivables, payables, advances, bank reconciliations, etc.) and all related expenditures.

9. Assists with preparation of audit schedules, financial statements and statistical data related to the annual audit and annual financial report.

10. Petty cash management

11. Act as a bank agent

12. Performing such acts and providing such services as may from time to time be communicated to you by the Accountant or Executive Director. Line

Management: Accountant

Skills, Experience & Personal Attributes

1. Minimum of 3 years of experience in procurement, finance, or any related field.

2. Full ZICA, A degree in accounting and/or ACCA 2 or CIMA intermediate.

3. Competent computer skills in MS Office & voucher interface is a must

4. Experience with QuickBooks and/or managing EU projects is an advantage

5. The ability to communicate effectively with internal and external stakeholders

6. The ability to self-manage own workload and anticipate priorities

7. An approachable style of working with others to achieve successful outcomes

8. Pays attentions to detail

9. Preparedness to work outside normal working hours when required

To apply, send a covering letter and CV to upzambiahr@gmail.com with subject line “Finance & Admin Assistant” by 16th July 2021. Only shortlisted candidates will be contacted

Closed

INTERNSHIP JOB DESCRIPTION:

Finance & Admin Intern

Introduction: Undikumbukire Project Zambia (UP Zambia) is a specialist provider of legal and social services to juveniles in conflict with the law, providing legal assistance to hundreds of juveniles each year and visiting facilities across 4 provinces on a regular basis.

Role

To provide logistical & financial management support to various departments /units for efficient operations of the country Office. This internship is for a period of three months.

Key Areas of Responsibility:

i) Administration

ii) Arranging of bookings for trainings, meetings, workshops, staff travels, etc

iii) Support the office orientation for new employees

iv) Receive, count, & verify procurements, ensure all items are accounted for, and the process is properly documented

v) Issuing & replenishing with proper documentation & ensuring that sufficient stock levels of office supplies are maintained

vi) Ensure teams are adequately supported in terms of supplies, transport etc. especially teams operating away from the office.

vii) Support in managing in-kind donations received

viii) Maintain an organized staff pick up & travel schedule 2. Financial Management

ix) Assist with logging & filling of documents, personal files, payments & staff retirements etc

x) Timely receipting & banking of cash received

xi) Checking & review of staff float retirements.

xii) Track all staff floats, make follow ups & ensure that they are retired on time.

xiii) Updating & maintaining the Company’s asset register & ensure proper handover of equipment by staff separating

xiv) Assist in preparing all documentation for the annual audit.

xv) Act as a bank agent

xvi) Performing such acts and providing such services as may from time to time be communicated to you by the Accountant or Executive Director.

Line Management: Accountant

Skills, Experience & Personal Attributes:

i) Diploma or bachelor’s degree Accounting and or Business Administration

ii) Knowledge in stock management will be an added advantage

iii) Strong organizational skills & detail oriented

iv) Strong time management skills

v) Must be able to work with little supervision & as part of a team

vi) Strong knowledge of all Microsoft Office programs

To apply, send a covering letter and CV to upzambiahr@gmail.com with subject line “Finance & Admin Intern” by 16th July 2021. Only shortlisted candidates will be contacted.

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